PS100: Implementing Planning & Scheduling
For your implementation team, early on. The foundations of work management and how to put them into practice.
Tool Time Sprint
Implement planning & scheduling, and make it stick
A 12-month coaching program for maintenance teams. We train your people, we coach them through the work, and your team implements planning & scheduling for real, so the gains last.
Group coaching12 monthsFor your team
The right fit
Who it’s for
This is for maintenance and operations teams who know their productivity is too low, and understand that planning & scheduling is the first step to fixing it. This is for teams who want a sustainable improvement, not another round of training.
This is for you if
- You’re ready to commit a small team to implementing P&S over the year.
- A previous initiative stalled, and you need this one to stick.
- You want your team to own the result, not depend on a consultant.
Probably not the right fit if
- You just want to improve your team’s planning & scheduling knowledge. Our training courses are the better starting point.
- You want a consultant to come in and implement it for you. We coach your team to do the work, so the capability stays in-house.
The model
We train, we coach, you execute
The whole method rests on one idea. We train your team, we coach them through the work, but your team does the work. That’s deliberate. When your people implement the changes themselves, they build both the capability and the ownership, and that’s what makes the improvement last after we step back.
The goal
What you’ll achieve
Planning & scheduling done properly is worth a lot. The goal is to move your wrench time from a typical 30% to over 45%. That’s the equivalent of growing your maintenance workforce by 35% without hiring anyone.
Getting planning & scheduling right also reduces stress, ensures fewer call-outs and creates a more stable working environment, setting you up for the next improvements.
In 12 months that improvement is implemented and embedded in how your team works, with the processes, tools and habits to keep it that way, with a team that actually owns it.
30%
Today’s wrench time
45%
Target wrench time
~35%
Effective workforce increase
The goal of planning & scheduling done properly, not a guaranteed result.
Want to know what that’s worth at your plant specifically? The Wrench Time Calculator puts a dollar figure on it, free.
Your team
The team you’ll need
This is hands-on, so you put together a small implementation team to drive the change and become your in-house experts. We train and coach them; they do the work.
Leadership Sponsor
Senior leader in the organisation who is committed to the concept of planning & scheduling, provides support and clears internal blockers, ensures resources and acts as a final decision maker for conflicts.
Steering Committee
Key functional managers (think Maintenance Manager, Operations Manager, Engineering Manager) meet with the project manager at least once a month, keeping the work aligned and decisions shared.
Project Manager
Motivated individual keen to implement planning & scheduling, full-time resource who returns to the maintenance team once the project is complete.
Implementation Team
Team that delivers the actual work: the systems, processes, documentation and coaching of the organisation. A mixture of full-time and part-time resources.
The framework
A proven six-phase framework
The work follows a structured framework that blends planning & scheduling with change management and project management, so the changes you make actually stick.
Format
How it works
Over 12 months we train your implementation team through live online sessions, then coach them through the work with fortnightly video calls. Progress is planned and tracked in an online project portal, so everyone can see where things stand.
12 months, live and online.
Fortnightly coaching calls with your implementation team.
An online project portal to plan and track progress.
A full set of tools and templates, downloadable and in the portal, that your team adapts to your operating context.
Site visits by exception only. We keep our on-site presence light on purpose, so ownership stays with your team rather than shifting to us.
Training included
Training your wider team
The sprint includes online training for the people involved in planning & scheduling. We take your implementation team through PS100 Implementing Planning & Scheduling at the start of the project. Then your planners, schedulers and supervisors go through the PS200. And your frontline technicians and operators go through the PS400.
Pricing covers up to 30 people across the PS100/PS200 and up to 50 people for the PS400.
PS200: Maintenance Planning & Scheduling
For your wider planning & scheduling personnel, the planners, schedulers and supervisors who run it day to day.
PS400: Planning & Scheduling for the Frontline
For the frontline technicians and operators who work to the schedule day to day. It gives the whole team a shared understanding of planning & scheduling, so they support the process rather than work around it.
Vs a consultant
Why not just hire a consultant?
A consultant will implement planning & scheduling for you, and for a year or two it might hold. Then they leave, and without the ownership and capability inside your team, things drift back. We do it the other way around: your team does the work with us coaching, so the capability and the result stay with you. Sprints not marathons, fixed scope, no open-ended dependency.
You work directly with Erik
Erik Hupje leads the coaching himself
Erik has spent more than 25 years in maintenance and reliability in asset-intensive plants across oil & gas, mining and chemicals, built the Road to Reliability Framework, holds the CMRP, CRL and CAMA certifications, and is a Chartered Professional Engineer. Your team is coached by the practitioner who built the method, not a junior.
Meet ErikPricing
What it costs
Planning & scheduling done properly pays for itself many times over, and unlike a consultant who leaves, the capability stays with your team. The Tool Time Sprint is a single 12-month engagement to implement it and make it stick.
Flexible payment options:
- Twelve monthly payments of USD 9,950
- Four quarterly payments of USD 24,950 (saves 16%)
- One upfront payment of USD 79,500 (save 35%)
What’s included
- Online training for the implementation team (PS100) and wider organisation. Up to 30 seats across PS100 and PS200, and 50 seats for PS400.
- 12 months of coaching calls with your implementation team, every 2 weeks.
- Topic-specific coaching sessions for your implementation team.
- Detailed project reviews at the end of each phase.
- Unlimited email support.
- All the guides and templates you need.
- An online project management platform to run the execution.
Free tools
How to start
Start by sizing the opportunity. The Wrench Time Calculator gives you a dollar figure for better planning & scheduling at your plant, and the P&S Scorecard shows where you stand today. Both are free. When you’re ready, book a call and we’ll scope the sprint to your site.
Wrench Time Calculator
Put a dollar figure on better planning & scheduling at your plant.
P&S Scorecard
See where your planning & scheduling stands today.
Discovery call
Once you have assessed where you stand and what the opportunity is worth, book a call to discuss if the Tool Time Sprint is a fit for you and your team.
FAQs
Frequently asked questions
Do we need to have done the training first?
No. The online training is built into the sprint. We take your implementation team through PS100 early, then your wider P&S people through PS200.
How much of our team’s time does it take?
It’s an active 12-month engagement: your implementation team does the work, coached through fortnightly calls. We scope the commitment to your team on the call.
We’ve tried to fix planning & scheduling before. Why would this work?
Because it’s built around implementation, not knowledge. Change management is baked into the framework, and your team does the work and owns it, which is what makes it stick.
Do you come to site?
By exception only, and on purpose. Too much on-site presence shifts ownership to us; the goal is for your team to be the experts.
How many people are included?
Up to 30 on PS100 and PS200, and up to 50 on PS400. You can add more at additional cost.
How is it priced?
It’s a single 12-month engagement with flexible payment options: twelve monthly payments of USD 9,950, four quarterly payments of USD 24,950 (16% off), or USD 79,500 upfront (35% off). It covers training for up to 30 staff on PS100 and PS200, and up to 50 on PS400. Book a call and we’ll scope it to your site.
Make the gains last this time
Planning & scheduling done properly is the difference between another initiative that fades and one your team runs for good. Download the program to see how it works, or book a call to talk it through.